Commercial Lines Codes
Default Applied Commercial Codes are XXXXX-1, where the X's are the first 5 letters of the client's name. Example: A1 Cleaning, Inc. = A1CLE-1. Some agencies use alternative methods, particularly for common names, such as businesses using the local city or state name in their company name. Who wants 9 clients with the code NEWYO-x with the numbers being 1-9 for anything starting New York...
A commonly asked question: "How should I set up the client code for commercial clients that use a trade name" For example, John Smith, dba Smith Plumbing.
There are 2 general schools of thought, each equally valid:
- File under the legal entity. In this case, John Smith is an individual and is the legal entity, thus file it under "SMITHJO1 John Smith, dba Smith Plumbing". Then add another entry, "Smith Plumbing", put "see John Smith, dba Smith Plumbing" in the address line and set the client code to cross-reference. The logic here is that the forms and applications should follow the legal entity for the Named Insured and John Smith should be the Named insured, since Smith Plumbing is not a legal entity, but just a trade name they use. If the legal entity is Smith Plumbing, Inc., then file it under SMITH-1.
- File it under the trade name, "Smith Plumbing, John Smith dba". Here, use the SMITH-1 client code and consider a cross-reference under John Smith (SMITJO1). The logic here is to use the name that they are most commonly called for quick reference to find the file.
One can also use the conglomerate feature to tie the two references together. Some agencies have client code naming conventions that don't use the Applied default naming method. If so, simply apply your naming policy to either 1 or 2 above and be consistent.
Customer, Prospect and other Entity Codes can be changed via the Rename Utility in Utility Manager.