Converting paid time off to calendar year

[Judy Means]

When we hire someone new, of course they could be hired at any time during the year.  For vacation and sick time, it goes with their hire date when they are eligible for paid time of for each.  I'd like to convert everyone to calendar year.  So if I hire someone in May and the following May they qualify for 1 week vacation and 1 week paid sick leave, under normal circumstances they would have that available until the following May.  I'd like to immediately convert them to a calendar year by pro-rating those days from May to the end of the year, and then the next January they would get their full time off and full sick leave. 

Do any of you pro-rate earned vacation days or sick days, or just paid time off to get them on a calendar year?  How do you determine the amount? 

Hope this makes some sense. 

Judy

[Hans Manhave]

We progress for length of service.  First year (12 months) one earns 1/2 day, but nothing is earned in Jan & Feb.  After ten months of earning 1/2 day, one starts earning 1 day per month of service, but still nothing in Jan & Feb.  No partial months earn anything.  After 5 years of employment, an extra day is added for each year after that, but not more than 15 days total.

Clear as mud?

[Charlie Charbonneau]

bit archaic, but here is what we do...

First 5 years one earns 10 vacation days throughout the year. 10/12=0.83 days per month.  if hired 10/1 that person would earn 0.83*3 or 2.5 days of vaca through the end of the year.  and then begins Jan 1st with clean slate earning 10 Days that year.

After 5 Years one earns 15 Days of vacation throughout the year.  15/12=1.25 days per month.  Same hire date of 10/1 on the year of changeover gets prorated:

9*0.83 = 7.47 (7.50)
3*1.25 = 3.75
Tot = 11.25 Days vacation for that year, then the next begins jan 1st with 15 days earned throughout the year... clear as mud?

[Judy Means]

Charlie and Hans,

That helps me tremendously.  Right now the owner has it where everyone is on a completely different schedule for vacations and sick time.  It is a nightmare to keep up with, but the owner sees no problems. 

I want a Printable, legal, overly-fair way to move everyone over to calendar as quickly as possible. 

Judy d

[DebAmstutz]

It really bites to have a hire date of January 13 and have had to work just shy of six years to get the 5-year vacation bonus of the 3rd week of vacation instead of two.  So I'll be working almost an extra year to get the 4th week at 10 years - 11 for me.  I will have completed 8 years on January 12, 2010, but it's only 7 as of January 1. 

[Bob]

I have no pity.   

I had to work 20 yrs to get 4 weeks vacation..  Unheard of today..  I also get 12 Fridays off each year (one per mo) plus sick time.   

[Lance Bateman]

Tired of having to change jobs for similar reason - every time I get up to 3 weeks, something happens - 9-11 (furloughed); agency sold (Bishop); agencies sold (Bank of Hawaii).  At new job, getting 1 week during the first year (had to bargain to get that), then 2 weeks a year after.

I have no pity.   

I had to work 20 yrs to get 4 weeks vacation..  Unheard of today..  I also get 12 Fridays off each year (one per mo) plus sick time.   

[Jan Regnier]

What is "Vacation" and "Sick Days"?  I don't get those.... been working in the agency since Jan 1985.

[Judy Means]

I also wish we had PTO, but the owner is adamant that we have Vacation and Sick leave. 


Jan, if you are like me, you only get those "things" if you are a CSR.  As accounting I get a calendar with 365 days on it.  And he tells me I get to use as many of those days as I want .... aim high!

Thank goodness for remote desktop.   


Judy

[brinkerdana]

Tired of having to change jobs for similar reason - every time I get up to 3 weeks, something happens - 9-11 (furloughed); agency sold (Bishop); agencies sold (Bank of Hawaii).  At new job, getting 1 week during the first year (had to bargain to get that), then 2 weeks a year after.



For 5 years I was an IBM wife, moving to 4 different states and having to start vacation/sick day counts new with each move.  But of course, DH was accumulating time off.  You have no idea how much I hated going to work while he was lazing around in bed!

[brinkerdana]

As a part timer, I get no sick pay, no paid vacation and no benefits (unless you count working only 12 hrs/week a benefit)